Reconciliations
Missing months, forced balances, duplicate activity, or partial histories.
THE COMPLETE CHECK
The diagnostic every cleanup depends on
Before any reconstruction begins, the Complete Check maps the truth inside your QuickBooks file. Not assumptions. Not guesses. A clear, structural reading of what broke, why it happened, and the exact steps required to rebuild the file accurately.
Start Your Complete Check
Talk with Candice
If you want the full background that shaped how I do diagnostic and pattern work,
you can read my Experience Portfolio here.
Why the diagnostic must come first
The Complete Check is the foundation of every cleanup. It uncovers the structural issues hiding behind incorrect balances, broken reconciliations, misclassified activity, flawed history, and prior cleanup attempts. Without this level of analysis, cleanup becomes guesswork and creates more damage than clarity.
If you want to understand how I interpret QuickBooks files, you can read more about me here.
Reports don’t match reality
Balances contradict bank statements
Previous cleanups made things worse
The file’s history is unclear
No one can explain the numbers anymore
The structure
The 7 stages of the Complete Check
1. Reality Intake
The business model, revenue flow, operational structure, and accounts in use.
2. Company Structure Mapping
Chart of accounts, settings, lists, naming logic, and alignment to real operations.
3. Reconciliation Integrity Check
Bank, credit card, merchant, loan, and payroll activity reviewed line by line.
4. Classification Patterns
Revenue timing, vendor habits, expenses, owner activity, and categorization behavior.
5. Intercompany and Multi Entity Review
Loan movements, transfers, bleed through, and structural misalignment across entities.
6. Red Flag and Anomaly Detection
Negative balances, timeline contradictions, duplicated history, or unexplained activity.
7. Cleanup Blueprint Creation
A prioritized, documented reconstruction plan that outlines exactly what to fix.
The reality
What usually breaks in a QuickBooks file
Structure
Incorrect setup, mismatched accounts, improper account types, or overwritten history.
Patterns
Vendor cycles, payroll rhythms, or revenue timing that contradict reality.
History
Old adjustments, broken cleanups, disconnected years, and unexplained balances.
The data
What I evaluate inside your file
Structure
Accounts, categories, naming logic, lists, and the overall design of your file.
Reconciliations
Every bank, credit card, loan, and merchant feed tracked back to source activity.
Patterns
Revenue behavior, vendor habits, owner movements, and payroll cycles.
History
Prior cleanups, accountant adjustments, or old data impacting current results.
The deliverables
What you walk away with
1. A complete diagnostic report
A detailed explanation of every issue inside your file, supported with examples.
2. A structured cleanup blueprint
A prioritized reconstruction plan built from the diagnostic findings.
3. An optional cleanup proposal
Pricing is based on actual findings, not estimates or assumptions.
The fit
Who the Complete Check is for
It’s for you if:
- You don’t trust your numbers
- Reports contradict bank statements
- Previous cleanups failed or made things worse
- You have multi entity or intercompany activity
- Your CPA needs accurate books before tax work
It’s not for you if:
- You need monthly bookkeeping
- Your file is already accurate and reconciled
- You want a quick check instead of a real diagnostic
- You are not ready to provide supporting documents
The next step
What happens after the diagnostic
Once the Complete Check is complete, you receive a documented findings report and a cleanup blueprint. If you choose to move forward, I handle the reconstruction using the diagnostic plan. No surprises. No rework. No starting over.
Start with the diagnostic
If your QuickBooks file feels off, the Complete Check is the first step toward clarity.