Case Studies
When the Numbers Don’t Add Up
Summit Transfer and Environmental was running a multi state, multi million operation. The work was smooth. The books were not. Their QuickBooks file stopped telling the truth until we rebuilt it from the ground up.
Summit Transfer and Environmental had trucks on the road every day, multiple sites across state lines, and teams relying on accurate numbers. But their books were not aligned with reality. Bank balances were wrong. Fixed assets sat untouched. Payroll was misclassified. QuickBooks was idle while the numbers drifted further from the truth.
When tax season arrived, their CPA asked for clean reports that did not exist. They were not sloppy. They were running the business while the back end was collapsing behind them. That is where FTLOBS stepped in.
Structural Review
Why the numbers never matched reality
The file was not messy because of missing entries. It was messy because the system itself had failed. These four core issues created the financial confusion that kept growing until the truth surfaced.
What Was Broken
Multiple bank accounts were unreconciled and balances were inaccurate. Without clean reconciliation, no report could be trusted. The leadership team had numbers, but none of them lined up with what was happening in the field.
Why It Broke
Over one point three million dollars in fixed assets had never been depreciated. Large equipment sat untouched in the books with no schedules, no tracking, and no monthly impact. This distorted profit and hid the true cost of operations.
How the Pattern Showed Up
Payroll for twenty five employees was misclassified, mismapped, and full of liabilities that never cleared. Inaccurate payroll mapping spread errors across every major report until nothing matched what the business was actually paying out.
What Needed Reconstruction
Accounts payable was chaos. Invoices floated with no dates or structure. Payments were tracked outside the system or not at all. Several hundred thousand dollars in loans and liabilities were missing entirely. Principal and interest were booked as expenses and liability accounts had never been reconciled.
The results after rebuilding the entire financial structure
We connected and reconciled every bank account using QBO banking tools. We created depreciation schedules for more than one point three million in fixed assets. We rebuilt payroll mapping so liabilities cleared correctly. We cleaned accounts payable, rebuilt loan schedules, fixed principal and interest allocations, and reconciled every liability line.
The result was accurate, CPA ready financials across every account. Reliable payroll. Clean liabilities. Depreciation done right. A chart of accounts that finally matched how the business operated. A balance sheet that told the truth.
Frequently Asked Questions
Can you clean up accounts this messy?
Yes. We have cleaned up seven figure operations that had not reconciled anything in years. Messy books are fixable when the structure is rebuilt correctly.
Can you build a new payroll structure?
Yes. If your payroll has grown or inherited problems from legacy systems, we rebuild the mapping so liabilities clear and reports align.
What if I do not know how bad my books actually are?
That is exactly why we offer the Complete Check. It shows what is wrong, what it is costing you, and what it will take to fix it with no judgment and no fluff.
Can you clean up liabilities that were never recorded?
Yes. We rebuild liability schedules from scratch including loans, interest, missed payments, and reconcile them line by line to lender statements so nothing is missed.
Ready for reports that finally make sense?
If you're unsure whether your file needs a rebuild or a cleanup, the Complete Check diagnoses the structure, the COA, and the patterns creating the confusion. It is the fastest way to see what your QuickBooks file is actually doing.
Start Your Cleanup