Case Studies
When the Numbers Don’t Add Up
Summit Transfer and Environmental ran a multi state, multi million operation. Its financial records needed substantial review and reconstruction so the team could use the reports with confidence.
Summit Transfer and Environmental had trucks on the road every day, multiple sites across state lines, and teams relying on accurate numbers. But their books were not aligned with reality. Bank balances were wrong. Fixed assets sat untouched. Payroll was misclassified. QuickBooks was idle while the numbers drifted further from the truth.
Tax season brought the need for supported reports into focus. The team was busy running the operation and needed help catching the books up.
Structural Review
Why the numbers never matched reality
The review identified issues across bank reconciliation, fixed assets, payroll, payables, and loans. The work needed to address the connected balances rather than a few missing entries.
What Needed Attention
Unreconciled accounts left questions about recorded cash balances and related activity. We used statements and supporting records to investigate the differences.
How the Issue Developed
Over one point three million dollars in fixed assets had never been depreciated. Large equipment sat untouched in the books with no schedules, no tracking, and no monthly impact. This distorted profit and hid the true cost of operations.
How the Pattern Showed Up
Payroll for twenty five employees was misclassified, mismapped, and full of liabilities that never cleared. Inaccurate payroll mapping spread errors across every major report until nothing matched what the business was actually paying out.
What the Work Required
Accounts payable was chaos. Invoices floated with no dates or structure. Payments were tracked outside the system or not at all. Several hundred thousand dollars in loans and liabilities were missing entirely. Principal and interest were booked as expenses and liability accounts had never been reconciled.
The results after rebuilding the entire financial structure
We connected and reconciled every bank account using QBO banking tools. We created depreciation schedules for more than one point three million in fixed assets. We rebuilt payroll mapping so liabilities cleared correctly. We cleaned accounts payable, rebuilt loan schedules, fixed principal and interest allocations, and reconciled every liability line.
The result was accurate, CPA ready financials across every account. Reliable payroll. Clean liabilities. Depreciation done right. A chart of accounts that finally matched how the business operated. A balance sheet that told the truth.
Frequently Asked Questions
Can you clean up accounts this messy?
I have worked with seven figure operations and extensive unreconciled history. A diagnostic helps determine what records are available and which correction approach fits the file.
Can you build a new payroll structure?
Yes. If your payroll has grown or inherited problems from legacy systems, we rebuild the mapping so liabilities clear and reports align.
What if I do not know how bad my books actually are?
That is exactly why we offer the Complete Check. It shows what is wrong, what it is costing you, and what it will take to fix it with no judgment and no fluff.
Can you clean up liabilities that were never recorded?
I trace loans and payments to lender statements and supporting records, then rebuild the schedules needed to explain the balances. The scope depends on the documentation available.
Ready for reports that finally make sense?
The Complete Check gives you a clearer picture of your QuickBooks file and a practical recommendation for what to do next. Cleanup or reconstruction is scoped separately, based on what the review finds.
Start Your Cleanup