QuickBooks Online cleanup for complex files
Structural QuickBooks Online cleanup for messy, multi year, and multi entity files.
When a QuickBooks Online file stops reflecting reality, the problem is never just messy transactions. It is structural. I run a full diagnostic to see where the file drifted off course, rebuild the framework, and realign the numbers so they tell the truth again. I support businesses, CPA firms, bookkeeping teams, controllers, and fractional CFOs across the United States who need reliable financials before tax work, advisory decisions, lending conversations, or ongoing management.
Start Your CleanupThe work
What I Fix
I handle the QuickBooks Online files that stopped making sense because the structure underneath them fell apart. Cleanup is not data entry. Cleanup is reconstruction, and most files need far more than corrected transactions.
- Incorrect or outdated chart of accounts structure that distorts reporting
- Wrong product, service, and payroll mappings that break revenue and expense logic
- QBO settings and feature configurations that create inaccurate or contradictory data
- Bank and credit card accounts that will not reconcile or tie out to statements
- Multi entity and intercompany activity incorrectly posted across books
- Negative or unusual balances caused by historical setup problems
- Multi year backlogs that require reconstruction, not cleanup
- Files that no longer match tax returns, loan documents, or operational reality
I support business owners, CPA firms preparing tax returns, bookkeeping teams, controllers, and fractional CFOs who need a file rebuilt correctly before anyone can move forward. When the structure is wrong, accuracy is impossible. This is where we reset the foundation. .
Why people call me
Why Clients Come to Me
Cleanup and reconstruction is investigative work. I look for patterns, contradictions, missing links, and the decisions that caused the file to fall apart. Clients come to me when they need clarity, accurate numbers, and a file their CPA or bookkeeping team can finally trust.
- Full diagnostic review of settings, structure, and historical activity
- Clear findings that explain what happened and what it will take to fix it
- Accurate reconstruction of complex, multi entity, and intercompany files
- Financials that tie out to bank accounts and tax filings
- Project based cleanup from initial diagnostic through final delivery
How the project runs
The Cleanup and Reconstruction Process
1
Complete Check Diagnostic
A comprehensive diagnostic that reviews structure, settings, chart of accounts logic, reconciliations, classifications, connected apps, workflows, and the historical behavior inside the file. Everything is compared against what is actually happening in the business.
2
Findings and Scope
You receive clear findings that show the root cause of the issues, why they happened, and the exact scope required to bring the file back into alignment with bank accounts, tax requirements, and operational reality.
3
Cleanup and Reconstruction
I rebuild the file using verified source data, corrected mappings, reconciliations, structural adjustments, and documented entries so every outcome is accurate and defensible.
4
Final Delivery and Handoff
You receive a corrected file, a summary of what was rebuilt, and guidance so your ongoing team can maintain accuracy without the file slipping back into old patterns.
For a deeper walkthrough of the file reconstruction process, visit the Complete Check page.
Outcomes
Results You Can Use
Multi year history realigned
Historical activity is reconstructed, reconciled, and reset so the numbers finally match what actually happened instead of what the software tried to interpret.
CPA firms able to move quickly
Tax teams can prepare returns without guesswork or repeated requests because the file is complete, documented, and accurate.
Bookkeeping teams start with a clean slate
New teams inherit a stable file with a clear structure so they can focus on current work instead of unraveling years of inherited issues.
Owners get reliable numbers
Financials tie out to bank accounts and tax filings, giving owners clarity for planning, lending, and decision making.
Who you are hiring
About Candice
I am Candice Thompson, owner of For The Love of Bookkeepers LLC. I specialize in the type of QuickBooks Online cleanup most firms cannot take on. The messy, multi year, multi entity files that require a full diagnostic, a structural rebuild, and numbers that finally make sense again.
After more than 25 years in accounting, my work centers on truth. I identify what actually happened inside the file, why it happened, and what the numbers are really doing. Cleanup is not fixing mistakes. Cleanup is restoring the entire framework so every decision that follows is grounded in accuracy.
I handle the structural correction, return a stable QuickBooks Online system, and support the CPA firm, tax advisor, or bookkeeping team that takes over next. You can read more on the About page for industries served and how I partner with other professionals.
What is QuickBooks Online cleanup?
Cleanup is the process of correcting inaccurate, incomplete, or contradictory historical data in QuickBooks Online so every balance ties out and reflects real activity.
How do I know if I need a cleanup specialist?
You likely need cleanup when accounts refuse to reconcile, reports keep changing, prior year numbers do not match tax returns, or your CPA or bookkeeping team cannot move forward without resetting the past.
Do you support CPA firms and bookkeeping teams?
Yes. I work with CPA firms, bookkeeping teams, controllers, and fractional CFOs who cannot move forward until the file is structurally correct. My cleanup work resets the foundation so tax preparation, reporting, advisory work, and ongoing bookkeeping can be done accurately. When the numbers are wrong, everyone downstream is blocked. Fixing the structure is what makes their work possible.
Do you handle multi entity or intercompany cleanup?
Yes. Multi entity and intercompany reconstruction is a core specialty. This includes correcting activity recorded in the wrong books, organizing owner advances, and rebuilding structures so each entity stands on its own financials.
Ready to move forward?
Begin with the Complete Check Diagnostic and get clarity on what your file actually needs.
Start Your Cleanup